Report an accessibility problem

Engineering | Fulton Schools Student Organizations

Fulton Schools Student Organizations logo

Go-To Resources and Forms: know the policies

Take the Online President-Treasurer Training

Want to use Fulton Schools funding? You must complete President-Treasurer Training. By completing this training, you can then move forward with spending your organization’s funding.

  1. Log-in to my.asu.edu. 
  2. Go to Blackboard.
  3. Click on the Organizations tab on the top left of the page 
  4. Search Organizations: Fulton Student Organizations
  5. Click on the arrow underneath the class title, click Enroll
  6. Follow the instructions on the next screen, click Submit
  7. After being added, go to the Organization, Resources, Review the FA18-SP19 President-Treasurer Training Manual
  8. Take the Overview Quiz

Financial Forms

Find your FSO’s Fulton Account Numbers

Make a Fulton Schools P-Card Appointment

Funds Request-Reimbursement Form: Pay a bill (not using the p-card) or request a reimbursement

Business Meals Form: Complete anytime you buy food or beverages

Recognition Item Form: Use when giving awards, all recipients must complete.

In-Kind Donation Form: For donors who are giving your org materials and supplies, then you’ll email it to Cortney Loui.

Funding Resources

Reimbursement Policies

  • Reimbursements requests (including mileage) must be submitted within 30 days after the transaction was completed. 
  • Request approval before you make a purchase – it’s not guaranteed that requests not pre-approved will be processed. 
  • DO NOT submit reimbursements greater than $1,000. They may not be approved for processing.
  • We cannot reimburse off-campus organization bank accounts
  • Reimbursements with items that were not shipped to an ASU address will not be approved. 
  • For large items, you can ship them to ASU shipping and receiving. They will schedule a time for delivery. You can provide your organization’s contact information.

ASU Campus-Wide Student Organization Support

Student Organization Involvement

Tempe-Undergraduate Student Government Funding

Poly-Student Fee Allocation Board

Learn the in’s and out’s of managing a student organization and how to follow ASU policies by reviewing the manual.

Review the manual

Mailing supplies?

Use this format below so your organization receives materials in a timely manner: Always include your org’s name on the billing and shipping information.

For Billing (use for both Tempe and Poly)

Attn: FSE Student Engagement – ORG NAME
PO Box 876406
Tempe, AZ 85287-6406

For Shipping to Tempe

Attn: FSE Student Engagement – ORG NAME
951 S. Palm Walk, ECF 130
Tempe, AZ 85281

For Shipping to Poly

Attn: FSE Student Engagement – ORG NAME
7231 E. Sonoran Arroyo Mall
Mesa, AZ 85212

Travel Forms

In State Mileage & Parking Form: Want a reimbursement for in-state driving/parking? Use this.

Request to use your funds for travel: Planning to travel and use Fulton funds? Fill this out at least two weeks before travelling.

Share Your Travel Experience: Be famous! Share your travel memories and we’ll post share your story on the FSO web site, Facebook and on Inner Circle!

Travel Policies

  • Student organizations planning to use funding within the Fulton Student Engagement office must complete this form
  • Students who do not submit a trip request prior to travelling will NOT be approved
  • If org travelers do not follow policies and timelines, all organization funding will be frozen until the travel requirements are met
  • Travel claims not finalized within 30 days after return will not be processed
  • All travelling students must submit deliverables prior to reimbursements being approved (for FSOs, this is typically an article feedback form)
  • If you have a travel claim in process, you need to provide documentation only for the items you’re requesting to be reimbursed for (i.e. if you a requesting airfare reimbursement then you just need airfare-related items, not lodging and food, too). Items needed for reimbursement, as applicable to the individual’s requested reimbursement:
    • All claims:
      • Conference Program cover sheet or meeting invite
      • Conference Agenda 
    • Airfare:
      • Airline receipt and itinerary with traveler’s name stating ticket is paid
    • Car rentals, taxi, parking, trains, mileage:
      • Itemized car rental receipt
      • Itemized taxi or bus receipts are required if single ride is $50 or more
      • Itemized parking receipt is required if cost is $25 or more *should be less than taxi to/from airport
      • Itemized train or chartered transportation receipts
      • Mileage will be reimbursed based upon ASU’s standard (44.5 cents/mile) not via gas receipts.
    • Event Registration:
      • Itemized Registration receipt showing the paid amount
    • Lodging:
      • If event-designated hotel, documentation to show that
    • Food (i.e. per diem):
      • Meal receipts are not necessary as per diem will be calculated. If meals are included as part of registration, no per diem will be allowed.