Event planning

Submit the ASU Event-Planning Online Form

If you’re planning an organization event that features non-ASU guests and is a large-scale event, you must submit the ASU Event-Planning Online Form.

Register your event

You’ll need to submit this if the event involves any of the following:

  • Controversial topics
  • Elected officials
  • International guests
  • VIP attendance
  • It’s taking place in a non-traditional event space or lab
  • High attendance
  • Safety risks, such as tents, lots of tables/chairs, large rental equipment, explosives, inflatables, etc.

Events that don’t require the form meet these qualifications:

  • Only ASU students, faculty and/or staff are attending
  • Not attending: President Crow, any of the VPs, Provost, dignitaries, or other VIPs
  • It’s not featuring controversial topics
  • There will be no fire/safety compliance issues

FSO examples: events that require the form

  • Flying drones
  • Fulton Student Council org fair
  • Hosting an organization conference
  • Inflatable party
  • K-12 event with kids on campus
  • Organization career fairs
  • VIP speaker for a large event

ASU Approved Vendors and Food Providers

Check these event food planning lists before placing orders with vendors.

ASU Event-Planning Guides

Engineering Event Planning GuideA handy, step-by-step guide to planning events with an engineering emphasis.

Event Assist @ASU: ASU’s master guide to planning events at ASU.

Additional perks

Fulton Student Organizations that are in need of table throws and table runners for upcoming presentations, look into Artcraft for more information!

Individual and Team Photos Visit the Engineering Photo Studio for individual and team photos. Watch Inner Circle for open studio hours.

Sun Devil Fitness Center Team-Building Challenges – a team building program that features fun activities designed to enhance teamwork, communication, collaboration, leadership, trust and more to groups, classes, organizations or departments. Activities promote critical-thinking, problem-solving and conflict-management skills, networking, sensitivity and diversity, and are just plain fun!

Submit a rental request to review inventory, inventory policies, and how to request inventory items

Check out event decorations with Fulton

Request a Fulton photographer to document your event/activity

Additional materials from Student Engagement (event kits, tables, games, books, etc.)

Engineering Sparky Events request (Sparky may be available to appear at your next event)